Picking the right printer for your business can be a time-consuming task. With all of the options, features and brands on the market, it can be a tough decision to make. Buying the wrong printer for your needs can result in disappointment, lost productivity, and wasted costs.

That’s why it’s important to do your research and be an informed buyer. Before you head to the store, have a look at the questions below to help determine what printer is the perfect fit for you.


1. What Size?

This doesn’t just mean how large the printer itself can be for the space it is going in. It has to do with how many staff members will be using the printer. The printer is an item that can be used numerous times by a single member of the team. So, if you have a large staff, this means you will likely need a high speed, and quality printer. This is especially true if everyone on staff will be sharing a single one. Long wait times can result in stress and lost productivity from staff. So, avoid the frustration and get a model that is able to handle the demand.

2. What Features?

Are you looking for a machine just to print off documents? Or, will you need a model that also receives faxes? What about scanning? These are all questions you should ask yourself prior to purchasing an office printer. Features vary widely across brands and models. So, it’s imperative you understand your current, and future, needs. That way, you can narrow down the specific model based on the features you are looking for.

3. The Budget

There are two different costs to consider when purchasing a printer. The initial cost, and the long-term costs associated with that model. You would be doing yourself, and your business a disservice by just considering the initial cost of a printer.  For example, if you purchase an older model that is not energy efficient, you may be spending more money in the long run. That’s because it could have expensive ink cartridges, higher maintenance costs and upkeep when compared to newer models. Though the initial cost of some high efficiency models may scare you, their long-term savings are enough to sway even the savviest of buyers.

4. Pages Per Month

This goes hand in hand with the budget. If you, and your business print off a large number of documents, then it is a good idea to look for a printer that has uses high yield cartridges. This means you will be getting more pages out of a single cartridge, ultimately saving you money in ink and paper. This is an imperative feature for businesses that print high quantities of documents, as it can save you money in the long run.

5. Type of Prints

This means, you will need to consider the types of documents you intend on printing. This includes, the paper size, the paper type, and style. If you plan on using it to print a variety of different sized documents, then you will need to find a model that is able to accommodate it. Finally, consider whether or not your company will need to purchase a model that prints in. Maintaining a colour printer may cost more, so you will want to consider if you need to use colour or can rely on black and white ink only.

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